Want to send a video via email, but keep hitting file limits, broken uploads, or blurry compression? You’re not alone – and good news: there’s a better way.

In this guide, we’ll walk you through how to send a video through email in a few easy steps, whether you’re on Gmail, Outlook, or any other client. Plus, we’ll show how to skip file size limits and make sure your video actually gets viewed.

Why Sending Video Over Email Can Be a Headache

Here’s what most people run into when trying to send videos via email:

• File size limits – 25MB in Gmail, 20MB in Outlook
• Compression issues that destroy video quality
• Upload failures with slow or unstable connections
• Blocked attachments flagged by spam filters
• Security concerns – attachments remove sender control, whereas secure links offer better access control

📉 These problems not only frustrate the sender but also reduce the chances that your video will actually be watched.

That’s why many professionals are switching to async video tools that generate secure, shareable links instead.

Option 1: Send a Video with a Shareable Link (Best Method ✅)

This method works in any email client and avoids size, upload, or deliverability issues entirely.

Here’s how to do it:

1. Record your video using a browser-based tool like Videolink
2. Trim, blur, or brand it (optional)
3. Copy the private link
4. Paste it directly into your email
5. Add a quick intro (“Hey [Name], here’s a short video update I recorded for you…”)
6. Send it

Your recipient can watch the video instantly – no logins, downloads, or attachments.

🎯 Ideal for: Sales outreach, async updates, bug walkthroughs, team check-ins, and onboarding.

💡 Stats to consider:

• Emails with video see 200–300% higher click-through rates than plain text
• Adding “📹 Video” in your subject line can boost open rates by 7% to 19%

Option 2: Attach the Video File (Not Recommended)

If your video is under 20MB, you can try attaching it directly – but:

• Compression may ruin the quality
• Uploading is often slow
• Deliverability is unreliable (some inboxes block large attachments)

How to attach a video in Gmail:

• Click the 📎 paperclip icon
• Select your video
• Wait for it to upload
• Hope it sends properly

💡 Better alternative: Paste a thumbnail with a play button that links to the video.

Need to send a larger file? See How to Email Large Videos Without Compression Problems for tips that go beyond file size limits.

Option 3: Upload to Google Drive, Dropbox, or OneDrive

If you're not using a video messaging tool and the file is too big to attach:

1. Upload the video to cloud storage
2. Set the permissions to “Anyone with the link”
3. Copy the link and paste it in your email
4. Add context so your recipient knows what they’re opening

🔒 This method avoids compression, but lacks viewer analytics and can feel less personal.

Trying to embed your video? Check out Embed Video in Email: What Works in 2025.

Option 4: Use a Video Email Tool Like Videolink

This is the fastest, most reliable way to send video through email – with zero size limits and full engagement tracking.

With Videolink, you can:

• Record your screen or webcam
• Share a secure, branded link
• Skip uploads and compressions
• Track views and watch time
• Embed a thumbnail for more clicks

📈 According to research:

• Videos in email boost click rates by 65%
• Adding a thumbnail increases click-to-open rates by 40%
• Video in welcome emails increases open rates by 96%

🟢 Start using Videolink →

FAQ: Sending Video Through Email

Can I embed a video directly in email?

Not in most clients – Gmail and Outlook don’t support full video playback. Use a thumbnail that links to your video.

Can I send video email from iPhone or Android?

Yes. Record your video, upload it to Videolink or a cloud tool, and paste the link in your mobile email app.

What’s the best length for a video email?

Keep it short: 30–90 seconds. This balances attention and message clarity.

Why not just attach the file?

Most email clients reject or compress large files. Attachments also lack control and tracking. Link-based video is safer, sharper, and more effective.

Want to learn more ways to make video email work for sales, support, and async team updates? Check out The Ultimate Guide to Video Email for templates, tools, and tips that actually get replies.

Final Tip: Make Your Video Easy to Watch

To maximize impact:

• Add “📹 Video” in the subject line
• Include a short, friendly greeting and CTA
• Use a thumbnail with a play button
• Keep it conversational – not overly scripted

Send Your First Video Email Now

Stop worrying about size limits, blurry compression, or broken attachments.

With Videolink, you can send async videos that feel personal – and actually get replies.

🎥 Start Recording with Videolink →

📚 Sources

1. https://www.dropbox.com/resources/send-large-videos-over-email
2. https://campaignrefinery.com/how-to-send-a-large-video-through-email/
3. https://www.videoproc.com/video-editor/how-to-compress-video-for-email.htm
4. https://smartmail.io/resources/why-video-in-emails-drives-engagement-guide-marketers/
5. https://mailtrap.io/blog/video-in-email-marketing/
6. https://www.campaignmonitor.com/resources/knowledge-base/what-is-the-average-ctr-from-videos/

‍